In this way, memos often represent the business or organizationвЂ™s interests. For example, a company memo may announce a new program incentivizing employees to use public transit or other alternatives to driving to work and filling up the parking lot with their single-occupant vehicles.

If a company wants employees to take action, they may also issue a memorandum. If budget cuts are a concern, then it may be wise to send a memo explaining the imminent changes.

One effective way to address informal, unofficial speculation is to spell out clearly for all employees what is going on with a particular issue. Before you know it, the word is that the company is shutting down your entire department. Rumours often distort the truth more and more the further along they are passed. On the grapevine, one person may hear that someone else is going to be laid off and start passing the news around. The unofficial, informal communication network within an organization, the вЂњgrapevine,вЂќ is often a channel for rumour, gossip, and innuendo. All organizations have informal and formal communication networks.

Post a printed version on an office bulletin board and email to all involvedДЄ memoвЂ™s purpose is often to inform, but it occasionally includes an element of persuasion or call to action.

For a written record for decisions, announcements, policies, procedures, and small reports shared within an organization.

Follow the same conventions as email, except omit the opening and closing salutations and e-signature.

Requires a good archiving system to make memos easily accessible for those (especially new employees) needing to review a record of company policies, procedures, etc.

Can be posted on a physical bulletin board and/or emailed.

Can also be a format for delivering small reports (e.g., conference report) and recording negotiating terms in agreements between organizations (e.g., memo of understanding).

Provides a written record of group decisions, announcements, policies, and procedures within an organization.

Table 2.3 Excerpt: Letter Pros, Cons, and Proper Use Channel Accuracy is therefore paramount in memos lest ambiguities result in mistakes that then become legal matters (Business Communication for Success, 2015, 9.2).Д«efore exploring memos in more detail, letвЂ™s review the advantages, disadvantages, and occasions for using memos given earlier in Table 2.3 on channel selection. Memos are objective in tone and avoid all personal bias or subjective preference, especially because they may have legal standing when reflecting policies or procedures. It assumes a one-to-all perspective, broadcasting a message to a group audience, rather than to individuals such as what email or letters often do. Utilize a variety of document formats (B1.3)ДЄ memo (or memorandum, meaning вЂњreminderвЂќ) communicates policies, procedures, short reports, or related official business within an organization. Format and write documents and messages such as memos and letters (H1.4, I1.4) ENL1813 Course Learning Requirement 1: Plan, write, revise, and edit short documents and messages that are organized, complete, and tailored to specific audiences. Identify the parts of effective traditional documents such as memos.Д¤.

Apa memo format